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| Jul-27-2023

Guidelines for e-Invoice with TallyPrime 3.0

Start e-Invoicing with TallyPrime in 3 easy steps. 

  1. Do you have e-way bill User credentials registered for TallyPrime GSP service, enable e-Invoicing in TallyPrime? 
  2. Record the invoice as usual and select ‘Yes’ to generate e-invoice automatically.  
  3. Print the invoice with IRN and QR code details. 

Note: Register TallyPrime for Tally GSP Service only in case your business need E-invoice or not registered E-way bill Online Service in TallyPrime.  

Cancel IRN/ E-invoice. 

There may be situations where the IRN is generated for a particular voucher, but you might have to cancel it. For example, this can happen when there is a change in the rate of an item, or if the party has cancelled the order. In such cases, you may want to cancel the invoice. As per department regulations, invoice cancellation has to be done within 24 hours of IRN generation. 

TallyPrime provides an online cancellation process so that IRN can be cancelled on the IRP portal and books with a single click. 

Online Cancellation Process (3 steps) 

Manual Cancellation process (2 steps) 

Offline Cancellation Process  

Step 1: F10 : Cancel IRN > Reason for cancellation details is shown and enter the Remarks and Reason for cancellation  

Step 1: Ctrl+F10 (Mark as Cancelled) when the e-invoice is cancelled through some other medium on IRP, and you want to update the status in TallyPrime. When you mark the IRN as cancelled, then this invoice will appear in the Marked as IRN cancelled section under IRN Cancelled in the e-Invoice report 

Step 1: You can cancel the voucher in the offline mode by uploading the JSON file on IRP. Press Alt+Z (Exchange) > Send for e-Invoicing. Select the required transactions and press X (Offline Export) to export the details. 

Step 2: Send the e-Invoice for cancellation from the Exchange menu. Press Alt+Z (Exchange) > Send for e-Invoicing > you can view the transactions that are pending for generation and cancellation - Select the required transaction and press S (Send) to send the details. The voucher will move to the IRN cancelled from e-Invoice system section in the e-Invoice report. 

Step 2: Drill down on the transactions and press Alt+X to cancel the voucher 

Step 2: After exporting the JSON files, you can upload them on IRP > IRN Cancel > import the JSON file > click on upload. The e-Invoice will be cancelled, and you can view the details such as IRN, Cancel Reason, Cancel Date, and Status. 

Step 3: Drill down on the transactions and press Alt+X to cancel the voucher 

 

Step 3: Now when you open the e-Invoice report in TallyPrime, you can find the voucher in the For IRN Cancellation section under Exported > Select the voucher and press Alt+L (Get IRN Info) > it displays message e-Invoice details received successfully.  

 

 

Step 4: Drill down on the transactions and press Alt+X to cancel the voucher 

Mandatory details for smooth e-Invoicing 

 

Tag 

Sample Value 

Field in TallyPrime 

Field Validation 

Document Details / Invoice Details 

No 

DOC/001 

Voucher Number 

1. Cannot be empty 

2. Should be within 1-16 characters 

3. Should not have space 

4. The only special character allowed is / (forward slash) 

5. The first character should not be 0 or / (forward slash) or space 

Seller/ Company Details 

Gstin 

37ARZPT4384Q1MT 

GSTIN of the Company, mentioned under F11: GST Details 

It should be 15 characters. 

Should not have any additional space at the end or in between 

LglNm 

NIC company Pvt ltd 

Mailing name of the Company 

It should be between 3 to 100 characters 

Addr1 

5th block, kuvempu layout 

Address mentioned in the Company 

As per e-Invoice System Address, Line-1 Should be between 1 to 100 characters 

Addr2 

kuvempu layout 

 

As per e-Invoice System - Address Line-2 should be between 3 to 100 characters 

Loc 

GANDHINAGAR 

Bill from Place mentioned under F11: GST Details 

It should be between 3 to 50 characters 

Pin 

518001 

Pincode mentioned in the Company 

It should be six digits without any space in between 

Stcd 

37 

State code mentioned in F11: GST Details 

NOTE: If you have provided a new state or marked as not applicable, the state code will not be sent. Ensure that state is selected from the List of States. 

 

Buyer Details 

Gstin 

29AWGPV7107B1Z1 

GSTIN of the buyer 

  1. It should be of 15 characters. 
  1. URP in the case of export (the system will derive) 

LglNm 

XYZ company Pvt ltd 

Mailing name of the buyer 

It should be between 3 to 100 characters 

POS 

12 

Code of state selected in Place of Supply field in the Supplementary sub form 

 

Addr1 

7th block, kuvempu layout 

Address of the buyer 

As per e-Invoice System Address, Line-1 Should be between 1 to 100 characters 

Addr2 

kuvempu layout 

 

As per e-Invoice System Address Line-2 Should be between 3 to 100 characters 

Loc 

GANDHINAGAR 

Bill to Place mentioned in e-Invoice Details screen 

It should be between 3 to 100 characters 

Pin 

562160 

Pincode of the buyer 

It should be six digits 

Stcd 

29 

Code of the state selected for the buyer 

NOTE: If you have provided a new state or marked as not applicable, a state code will not be sent. 

 

Ensure that state is selected from the List of States. 

Export Details 

ShipBNo 

A-248 

Shipping bill number mentioned in the Export Details section 

Should have between 3 to 7 digits 

ShipBDt 

01-08-2020 

Date mentioned in the Export Details section 

Should not be empty. 

NOTE: To send the export details you need to provide all the three values. 

If you don't want to send the export details, keep all the three fields blank. 

 

Port 

INABG1 

Port Code mentioned in the Export Details section 

Should contain six alphanumeric characters 

ForCur 

AED 

Currency code as mentioned in the Currency master 

 ISO currency code to be selected from the list for given currency master. 

E-way Bill Details 

TransId 

12AWGPV7107B1Z1 

Transporter ID as mentioned in the Transporter Details section of the e-Way Bill sub form 

It should be of 15 characters, if provided 

Distance 

100 

Distance as mentioned in the Transporter Details section of the e-Way Bill sub form 

Check the distance between the Pincode entered for Dispatch from and Ship To on the following link: 

https://einvoice1.gst.gov.in/others/GetPinCodeDistance 

Else NIC has given provision to send distance as Blank so that it sends response with the distance available in their system 

TransDocNo 

DOC01 

Doc/Lading /RR/Airway No. as mentioned in the Transporter Details section of the e-Way Bill sub form 

1. Document number should be 15 characters 

2. Only capital letters are allowed 

TransDocDt 

18-08-2020 

Date as mentioned in the Transporter Details section of the e-Way Bill subform 

Should not be a date prior to the Voucher date 

VehNo 

KA123456 

Vehicle Number as mentioned in the Transporter Details section of the e-Way Bill subform 

1. Enter a valid vehicle number 

2. Only capital letters are allowed 

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